Production / Project Management

Fed up with managing your studio’s multiple projects and constant changes?

We know that successfully running a studio involves a lot of project management activities, so we created a solution that allows you to keep track of everything in one place.

Resource management (items) and Budgeting are all easily tracked using Studio Suite’s integrated production/project management modules.

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Resources including people, sessions, and equipment
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Compare budget vs. actual per project
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Add notes, creative directions, and titles
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Automatic Notifications and Reminders
…and much more!

Scheduling

Fed up with not being able to see a production’s or project’s up to the minute schedule?

In a busy studio, plans always change. You work in a fast-paced environment, and Studio Suite gives you the tools you need to adapt to last-minute changes while being on time and on budget.

Studio Suite enables you to easily book your projects, see real-time availability and conflicts, use color-coding to organize your events, and add notes that will help you better coordinate your tasks.

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Easily assign resources to a scheduled project.
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View all event details with one click.
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Easily configure schedule viewing presets
…and much more!

Financial Visibility & Profitability

Fed up with not being profitable?

Studio Suite lets you compare budgets for productions & projects to help you be as profitable as possible. This includes managing finances thru ever production or individual project’s phase.

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Budgeting (budget vs. actual)
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Rate Cards for specialized rates
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Create and view detailed invoices
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Sales tax reporting
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Sales commission calculator
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Easily integrate with Quickbooks
…and much more!

CRM

Fed up with not having all of your contacts managed in one place?

For every studio, managing clients, vendors and all contacts is critical to succeeding. Studio Suite’s powerful contact management system (CRM) is designed specifically for the content production industry.

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Link multiple contacts to a company
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Multiple addresses and phone number fields, emails, and URLs
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Track communications, callbacks, documents, and notes
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Categorize contacts by keyword
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View past invoices, upcoming bookings & rates
…and much more!

Equipment Tracking

Fed up with double-booking equipment? Fed up with making sure equipment is checked in on time? Fed up with tracking equipment check-in time?

Studio Suite is designed to simplify the process of managing your equipment and keeping track of parts and consumables. Our Maintenance module allows you to see repair statuses and create upcoming maintenance schedules on the fly.

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Track equipment, parts & consumables
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Create, edit or change rate information, including standard or custom rates
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View and modify maintenance reports and schedules
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Utilization tracking, maintenance expenses, payment history & depreciation schedule
…and much more!

Integrations

Fed up with not being able to integrate with other critical applications?

We offer integrations to cover a variety of studio and production requirements, such as file sharing, accounting, and messaging.

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Box
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Dropbox
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Google Drive
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QuickBooks Online
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Twilio
…and much more!

Media Asset Management

Are you looking for a way to track and manage all your digital assets? Do you need a solution that helps you organize your media library?

Studio Suite is a complete media scheduling and digital asset management system that enables you to manage all your digital media and asset management workflows.

Digital assets are logged in relation to a project and automatically stored on the server where all Studio Suite users can access them. It ensures that each file is easy to locate, manage, and distribute, to avoid wasting time.

Our Library module tracks all media in your library (tapes, CDs, DVDs, disks, drives and reels), while the Media Inventory module allows you to manage your blank/virgin media (tapes, discs and drives) inventories.

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Log media assets
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Log media in and out
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QC reporting
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Automatic alerts when inventory levels get low
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Automatically create purchase orders for low stock Items
…and much more!

Are you in…?

Operations:

Quickly add resources (people, rooms and equipment ) to a project / production.

Graphically view resource allocation in a calendar view.

Automatically have notifications sent via email or SMS.

View status of a project or production at a glance.

Update status of projects and resources with one click.

Compare budget to actual expense to improve profitability.

Equipment:

View the current status of equipment (in/out/scheduled) at a glance.

Quickly update status using customizable barcodes.

Analyze profit/oss of individual equipment.

View upcoming maintenance/inspection schedules for equipment.

Keep equipment within insurability schedules.

Get alerts of consumable utilization.

Finance:

Create budget projections for projects/productions and compare them against actual expenditures.

See budget allocation remaining at a glance.

Send customizable invoices.

Automatically integrate invoices and payments with Quickbooks.

Analyze upcoming expenditures for a given resource (people, rooms, equipment).

Create scheduled alerts to re-order inventory.